Facility Reservations & Events
Rec Sports offers a variety of versatile spaces designed to elevate any event, from student org meetings to memorable banquets. Explore how our facilities can bring your vision to life.
When to Reserve
Reservation requests for organizations, departments and Rec Sports members and guests
*Dates and times are subject to change
Summer
Requests open: Monday, May 12 at 8am
Fall
Requests open: Monday, Aug. 4 at 8am
Room Reservation Options
Explore a variety of room reservation options at the Student Recreation Center, designed to accommodate everything from small meetings to large-scale events. Discover each space’s unique features, capacities and amenities by viewing photos and detailed descriptions to find the perfect fit for your event.
Event Process Timeline
Planning an event with Rec Sports is a streamlined process designed to keep your reservation on track from submission to billing. Review the timeline below to understand key deadlines, approval processes and event requirements to ensure a successful experience.
Reservation Request Submitted
Reservation requests must be submitted at least 10 business days before the requested event date for consideration. Events requesting alcohol must be submitted at least 30 days in advance to allow time for required approval processes, and officiated sport event requests, including 5-on-5 basketball, soccer and football, must be submitted at least 21 days in advance to allow time for tournament planning.
Request is Reviewed and Approved or Rejected
Requests will be reviewed within the following business days:
-
- 3 for practices/meetings
- 10 for special events
If Request Is Approved
- A Pre-Event Planning Meeting will be Scheduled Between the Reserving Group and a Rec Sports Event Coordinator. Meetings are typically scheduled 2-3 weeks prior to the event date.
Pre-Event Planning Meeting
This meeting is to discuss specifics of the event, including event times, food, number and type of attendees, equipment, and audiovisual needs. A detailed event estimate will be produced after this meeting
Follow-Up Steps
Completing any required forms or steps after the Pre-Event Planning Meeting.
Staffing
- Tournaments/Competitive Events:
- Any competitive events will require an intramural supervisor to be present. This is at the discretion of the Rec Sports Event Coordinator.
- Not all competitive events will require officials, however officials must be utilized for the following sports: 5v5 basketball, soccer, and flag football.
- Officials may still be scheduled for non-required events upon timely request
- Events with alcohol
- An event supervisor is required at any event with alcohol
- Events with 200+ attendees
- An event supervisor is required at any event with 200+ attendees
- Events outside of facility hours
- Staff is required for events that run outside of facility hours
- The need for an event supervisor is determined by the Rec Sports Event Coordinator.
Event Occurs
Your event day is where all planning comes to life, supported by Rec Sports staff to ensure everything runs smoothly. From setup to execution, our team is there to help create a seamless and successful experience for you and your attendees.
Billing
After an event, groups will receive a preview invoice, typically within 30 days. Groups will have 3 business days to review the preview invoice before it is finalized. Final invoices must be paid within 30 days.
Questions or Need Assistance?
If you have questions or need additional support, the Rec Sports team is available to assist you throughout the event planning process. Please reach out to Rec Sports Events for guidance, and a team member will respond promptly to help ensure a smooth and successful experience.