NOW HIRING: Student Assistant, Business Services

General Statement of Duties

• • Provide administrative and accounting support to the daily operations in the Business Services office of Rec Sports with minimal guidance and supervision.

Typical Responsibilities

• • General typing, copying, filing and scanning
  • Opening and distribution of mail; hand-deliver documents and materials to other on-campus locations 
  • Prepare, copy, file and distribute vouchers, accounting reports, etc., utilizing applicable software systems, Aggie Buy, Citidirect, and Concur 
  • Research and/or gather information for reports and analyses and prepare information in draft reports/memos 
  • Large amounts of data entry i.e., payables, receivables, inventory, and other assigned items 
  • Assist with office supplies for all staff including ordering, receiving, tracking, inventory, and organization of supply room 
  • Assist with copy machine usage and maintenance 
  • Participate in Business Service office meetings, in student hiring process, and/or on department committees as appropriate. 
  • Orient peers to basic office procedures and duties, i.e., logbook audits 
  • Assist with auditing functions to ensure maintenance of strong internal controls and compliance with policies and practices.  
  • Prepare recurring journal entries (i.e., utilities), send to accounting services, and keep current various spreadsheets for analysis purposes. 
  • Assist with travel arrangements and processing of travel expense reports 
  • Assist with inventory control as requested to include counting, tracking, tagging, and data entry. 
  • Contact customers via phone and email to help with collections for use of facilities 
  • Oversight of front desk operations, ensuring a professional and efficient environment 

Experience and Abilities

• • Working knowledge of computer word processing and spreadsheet and presentation applications; ability to learn new software applications when required 
  • Demonstrated organizational skills  
  • Ability to work independently and maintain confidentiality, on occasions will be unattended
  • Strong interpersonal, communication, and follow-up skills
  • Strong attention to detail and ability to follow specific accounting processes to uphold internal control systems
  • Must meet one of the following 
    • Demonstrated success in skills, abilities, and knowledge in a previous job, volunteer opportunity or classroom setting 
  • Investigative or innovative nature that seeks ways for the Business Office to become more effective and efficient in its processes and way it delivers high quality customer service.
  • Must be a currently enrolled student

Training

• • Complete training provided by supervisor
  • American Red Cross CPR/AED for Professional Rescuers with First Aid must be obtained within 3 months of hire through Rec Sports and maintained throughout employment 

Environmental Conditions

• • Typical office environment
  • Occasional outdoor exposure

Pay Scale

• • In accordance with departmental policy, Student Assistant II, Business Services will start in Pay Scale A at a rate of $11/hour and is eligible for a merit raise after four months of service. 

Learning Outcomes:

• •  Technology – Students will demonstrate proficiency in use of applications required to perform business tasks, i.e., Fusion, Aggie Buy, EMS, SAGE, etc.
  • Customer Collections – Students will communicate professionally with customer via phone and/or write and send professional communications to assist in the collection process for earned income. 
  • Risk Management – Students will audit business and accounting processes to evaluate the effectiveness of applicable internal controls and compliance with policies and where possible make recommendations to strengthen controls to mitigate risk. 

• • The online application located at  Employment Opportunities – Texas A&M Rec Sports, a resume and cover sheet for your application. Include a brief explanation as to why you are seeking employment as a Student Assistant in Business Services for the Department of Recreational Sports within your cover letter. Please complete all the following and turn into Student Rec Center Receptionist Office, Rm 202 by noon on Wednesday, August 26, 2026. 
  • Interviews will begin the week of August 17th and continue through Monday August 31, 2026. We will reach out by email for interviews.
  • If your application is not legible, or if you are missing any of the required documents or requested information, you will not be considered for an interview.

 

• • The typical work hours for position are during regular business hours, Monday- Friday, 8am-5pm with exceptions to events/work that may occur after hours. Location of work is at the Main Student Rec Center.

 

• • Tracy Carroll, Business Administrator, tracy-l-fields@tamu.edu