Practice Policies

Beginning January 2024, Rec Sports will be charging for facility space for meetings and practices. Organizations will still be able to host one free practice/meeting per week, but additional practices/meetings will result in a rental charge. This is intended to encourage student organizations to ensure that their practices are efficiently scheduled and to increase accountability for organizations who may have been requesting space that was not truly needed or reserving space and not using it.

• • For example: If your organization hosts two practices each week, the first practice each week would be free of charge and the second one each week would be billed at the practice/meeting rate.

The rate for additional practices/meetings can be found below. You will notice the rate is lower than the rates for special events. This is due to the fact that we do not want to be cost-prohibitive to student organizations, but rather increase the opportunity for more clubs to utilize our spaces. Please note this does not include court or field space. All court and field spaces are billed at full price as they are premium spaces.

As you may know, beginning Fall 2023 Rec Sports implemented more parameters on practice and meetings times due to the increased volume of requests. These parameters increase the number of practices that can be hosted in our facilities by creating consistent practice “slots”. Below are the parameters for practices and meetings in Rec Sports facilities.

• • Each practice must fit into the timeframes listed in the following section.
    • These slots maximize the number of available practice times we can provide for student organizations.
    • Requests outside of the below timeframes will be denied.
  • Student Organizations must submit reservation requests each semester. Practices/meetings are not guaranteed for an entire year.
  • Student Organizations will be billed monthly.
  • All funds must be in place prior to the start of the first practice.
  • Priority will first be given to organizations to request their free practices. These will be assigned before additional practices are approved.
  • Organizations will be capped to a maximum of three meetings/practices per week.
  • Practice charges will now include A/V in rooms. This includes sound and projector for any room with an integrated system.
    • You will need to indicate if you are planning to use the A/V system in the room on your reservation request.
  • Walk-up reservations will still be accepted at Member Services. These requests are limited to one hour and are not intended for organizations. Walk-up reservations are for individual students (maximum group of 5) requesting space.
  • Rooms 243, 281, and 2229A&B are not available for practice. These room are reserved for events.
  • All practice and meeting requests before 5pm will not have a charge. Groups still have a free practice each week if they request one timeframe after 5pm. If a group requests multiple timeframes after 5pm then the group will be charged.

Reservations for Practices/Meetings

• • Recognized Student Organizations at Texas A&M University are eligible for up to three, two-hour practices or meetings per week in the multipurpose rooms at the Student Recreation Center and the PEAP Building.
  • The first practice or meeting each week (Sunday–Saturday) is provided at no cost. The second and third sessions will incur a space usage fee, offered at a reduced rate compared to the standard event rental rate for the facility.
  • Please note: Reservations for practices on multipurpose courts and fields are not included in the discounted rate structure. These courts are considered premium spaces, and groups will be charged the full rental rate for any practices scheduled in these areas. *Exception: racquetball courts ($25/practice, 4 court maximum)
  • All practices and meetings scheduled before 5pm are free of charge. Each group is still entitled to one free practice per week if it takes place after 5pm. However, if a group schedules multiple sessions after 5pm, a fee will apply to the additional time slots.
  • Practices must be scheduled within the designated time slots provided below. Requests submitted outside of these time frames will be denied, and the group will be asked to resubmit. If a group requests additional time beyond the twohour limit, the additional time will be charged at the full event rate for the space per hour.
  • Use of AV is now permitted for practices and meetings. Please indicate your need for this in your request. •
  • Equipment is reserved only for events. A small laptop table can be provided for practices/meetings.