Forms

Sport Clubs Forms and Information

The forms and information below are to assist club officers with overall club operations. These forms should be completed, saved, and emailed to the Sport Clubs Student Assistant at sportclubs@rec.tamu.edu.

2011-2012 Sport Clubs Guidebook

Travel Forms

• Trip Request Form[PDF] – Must be completed ANY TIME club members are leaving campus to attend an event representing Texas A&M. Forms must be submitted to the Sport Clubs Student Assistant mailbox in the Sport Clubs office or via email to sportclubs@rec.tamu.edu NO LATER than 1 week prior to departure.
• Driver's Agreement[PDF] – Must be completed and submitted no later than 5pm on Wednesday, week of travel. (Tip: fill out at team meeting or practice.)
• Student Information Release Form[PDF] – In the event that grade verification and enrollment verification is needed to participate in tournaments or events, this form must be completed. Each member must complete and all must be returned to the registrar's office at least 2 weeks prior to event.

Event Planning/Facility Forms

• Event Planning Packet[PDF] – Must be submitted to Sport Clubs Staff (club's primary advisor) AT LEAST 2 weeks prior to the start of the event.
• Equipment Request Form[PDF] – 1st come, 1st served on equipment. Complete and submit as soon as possible to secure proper equipment for your event.
• Event Expectations[PDF]
• Facility Reservation Request[PDF] – Complete and submit to Marlene Wong at mwong@rec.tamu.edu
• Concessions Permit - Must be completed, signed by president and advisor, and submitted to Student Activities AT LEAST 48 hours prior to the start of your club event.
• Food Distribution – If supplying, serving, or selling food at your event, please follow these procedures. Food Distribution Form must be completed and submitted to ehsd-food@tamu.edu.
• Post Event Evaluation[PDF]
• Camps & Enrichment Application - If hosting any events involving minors (under 18), these forms must be completed at least 8 weeks prior to the event.

Budget/Financial Forms

• SOFC Check Request[PDF] – These must have an organization officer (who is on the signature card) and sport clubs staff signature. Documentation must accompany this form when submitting to the SOFC.
• SOFC Cash Advance Form[PDF]
• Allocation Request Forms – Complete and submit to Keith Joseph at kjoseph@rec.tamu.edu on specified date.
• National Travel Funding Application[PDF] – Complete and submit to Jessica Konetski at jkonetski@rec.tamu.edu by April 9, 2012.
• Supplemental Funding Application[PDF] – Complete and submit to executive committee mailbox in the sport clubs room by the specified deadline.
• Risk Management Funding Application[PDF] – These funds are to assist when clubs need to purchase additional risk management items when hosting events. (ex – insurance, ambulances, equipment, etc.) Complete and submit to Keith Joseph at kjoseph@rec.tamu.edu.

Miscellaneous Info/Forms

• Sport Clubs Executive Committee Application
• Results Form[PDF] – Should be completed and emailed to sport clubs staff no later than 5pm on Monday following weekend's events.
• Coach's Agreement – ALL individuals who will be coaching a Texas A&M Sport Club, MUST complete and submit to Keith Joseph at kjoseph@rec.tamu.edu prior to the start of the club season.
• Firehouse Subs (Meals for Events) – If your club is hosting an event and wants to provide food for your workers and officials, fill this form out and submit to Keith Joseph at kjoseph@rec.tamu.edu AT LEAST 1 week prior to event.
• Rec Sports Logo
• Texas A&M University Logo